How digital pre-start checks enhance efficiency


By Trishan Khan, Business Development Manager, Pervidi
Friday, 15 September, 2023

How digital pre-start checks enhance efficiency

Pre-start checks are a fundamental part of any organisation dealing with machinery, mobile plant, vehicles or industrial equipment. Traditionally, this process has been time-consuming and labour-intensive, causing logistical bottlenecks for many businesses. However, thanks to technological advancements, digital transformation offers a paperless solution that streamlines pre-start checks, making them more efficient and effective.

The power of mobile inspection applications

Mobile inspection applications have transformed reporting methods in ways that were not feasible a decade ago. These apps, accessible on smartphones and tablets, empower users to capture a vast amount of information with ease. Key features like speech to text, picture-taking, and annotation ensure that each pre-start check or inspection records detailed and valuable information, facilitating future inspections and equipment use.

Moreover, these paperless applications allow inspectors, operators and technicians to attach relevant manuals, previous inspection reports or other reference materials directly to specific checklists. Gone are the days of carrying bulky manuals or logbooks for every piece of equipment, as specific checklist sections can now have their designated manuals or reference materials.

Enhancing efficiency with digital integration

The digital transformation of pre-start checks can be achieved through the adoption of paperless inspection applications. These applications consist of two parts: a mobile device app and a back-end portal (database). This digital ecosystem can be hosted on the cloud (SaaS) or onsite server (on-premise), enabling seamless integration with existing business intelligence (BI) or ERP systems.

Mobile device app for pre-start checklists

Many mobile device apps offer an intuitive and user-friendly experience for operators. They allow for highly customised checklists or access to an extensive library of manuals and pre-designed industry standards, ensuring that operators have the necessary information at their fingertips before starting to operate any mobile plant, machinery, crane, vehicle or equipment.

Additionally, apps often feature an offline mode for recording, enabling inspections even in remote areas without internet access. Data synchronisation with the back-end portal for analysis and corrective actions can be undertaken when connectivity is available.

Integrated web-portal management system

The mobile application is complemented by a flexible web-portal management system accessible from any device 24/7. This system seamlessly integrates with existing CMMS, asset management, ERP, fleet management or BI packages and provides in-depth data analysis. Businesses can segregate data across different pre-start checks for various types of equipment based on their specific needs. The system sends automatic notifications to the appropriate stakeholders in real time, addressing problem trends, taking corrective actions and preventing potential safety issues.

Benefits of paperless solutions for pre-start checks

The adoption of paperless solutions for pre-start checks brings numerous advantages across various industries:

  1. Increased efficiency: Paperless inspections bring unmatched efficiency to the pre-start check process. Instead of manually filling out paper forms and transcribing data, digital applications enable real-time data entry through mobile devices or tablets. This eliminates the need for double entry, minimises the risk of human errors and allows for quicker data collection and processing. As a result, pre-start checks are completed more quickly, freeing up valuable time for operators and technicians to focus on other essential tasks.
  2. Real-time reporting and analysis: With paperless inspections, data is instantly available for analysis and reporting. The integrated web-portal management systems offer real-time access to inspection results, allowing managers and stakeholders to gain immediate insights into equipment conditions and overall performance. This rapid access to data empowers decision-makers to make informed choices promptly, leading to proactive maintenance and minimising downtime.
  3. Comprehensive audit trails: Digital inspection applications provide detailed and comprehensive audit trails for each pre-start check. Every action, change or modification made during the inspection process is logged, creating a transparent and easily traceable history of equipment maintenance and compliance. This feature proves invaluable during audits or investigations, ensuring regulatory compliance and minimising potential liabilities.
  4. Improved operator accountability and empowerment: Paperless inspections foster a culture of accountability among operators and technicians. The digital trail ensures that responsibilities are clearly assigned, and every individual involved in the pre-start check process knows their roles and obligations. Moreover, empowering staff with user-friendly mobile apps allows them to take ownership of the inspection process, increasing their engagement and dedication to maintaining high-quality standards.
  5. Customisation and standardisation: Digital inspection applications offer the flexibility to create customised pre-start checklists tailored to specific equipment and industry requirements. Companies can standardise processes across the organisation, ensuring consistency and adherence to best practices. Furthermore, updates to checklists can be easily disseminated to all relevant personnel, ensuring compliance with the latest regulations and safety protocols.
  6. Environmental friendliness: Perhaps the most apparent advantage of going paperless is the positive impact on the environment. Traditional pre-start checks involving paper forms and logbooks lead to excessive paper consumption, contributing to deforestation and increasing carbon footprint. By transitioning to digital inspections, companies can significantly reduce paper waste and align themselves with eco-friendly practices, demonstrating their commitment to environmental sustainability.
  7. Cost savings: Going paperless translates to significant cost savings in the long run. Reduced paper usage, printing costs and storage expenses contribute to a more budget-friendly approach. Additionally, the improved efficiency and timely maintenance facilitated by digital inspections can prevent costly breakdowns and unplanned downtime, optimising operational expenses.

Industries that operate machinery and mobile plant stand to gain significant benefits from adopting paperless inspection applications for pre-start checks. By leveraging the power of mobile device technology and integrated web-portal systems, organisations can enhance their efficiency, safety and overall business performance. The future of every industry lies in embracing digital transformation to streamline processes, optimise performance and contribute to a more sustainable world.

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